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PAGES > MANUFACTURER /SUPPLIER > SERVICES > 561

NGS ROBUST SPECIFICATION

"Unless workmanship and performance are defined as part of the Contract Documents.
then any control over the end result becomes entirely speculative."

Neil Pepperell MD © RIBA Indemnity Research Ltd. 

NGS ROBUST SPECIFICATION:
Context:


The Barbour Report 2000.
Influencing Product Descisions:

REPORT HIGHLIGHTS (cherry picked here)

  • The incidence of including brands in specifications is higher than anecdotal evidence suggests. Around four in ten Specifiers have a policy of including brands.
  • In over 7 in 10 specifications examined, a brand or brands were stated - typically with ‘or similar approved’.
  • When stating a brand, half of Specifiers are benchmarking the quality which they expect the Contractor to achieve; only four in ten expect to see their choice used.
  • Brands are more likely to be stated where product performance is critical and where appearance is important..
  • Clients and Sub-contractors are consulted during specification preparation. 85% of Clients have standard specifications and half of these contain product brands. Sub-contractors have design input to 40% of specifications.
  • 8 in 10 Contractors believe they have more influence on brand specification now than they did three years ago. This influence lies largely in suggesting product alternatives.
  • Two-thirds of specifications received by Contractors have brands in them. Contractors try to change over 60% and succeed with two-thirds of their attempts.
  • The change process is a consultative one, involving discussions with the original Specifier and the Client.
  • Alternatives are predominantly proposed for cost reasons, but not necessarily for the lowest price.
  • Alternative products must match performance criteria to be accepted. To secure specifications, manufacturers must ensure that product characteristics are not easily replicated in cheaper form without identifiable loss of performance or quality.
  • There are differences in opinion between Specifiers and Contractors on responsibility for product recommendation and decision-making.

The Barbour Report 2003. Influencing Clients

REPORT HIGHLIGHTS (cherry picked here)

  • Factors influencing Clients’ product decisions
  • In order of importance, the key criteria affecting product selection are:
    • health and safety, 
    • lifecycle costs, 
    • initial price, 
    • sustainability 
    • relationship with the supplier.
  • Around one-third expect the following to become even more important:
    • sustainability, 
    • health and safety
    • lifecycle costs.
  • 40% would like to see the sustainability of products improved.

© BrianSpecMan aka Brian Murphy
21st February 2013 - 27th August 2013

NGS ROBUST SPECIFICTION:
About:


When it comes to product information specification dissemination between manufacturer and specifier there are a number of options to consider:

Manufacturer/Supplier provides LITERATURE with specification information within the text

Manufacturers/Supplier provides PRODUCT DATA SHEET with specification information within the schedule

Manufacturer/Supplier provides SPECIFICATION CLAUSES:

  • A major step in the right direction
  • They will know their own products, intended purpose and appropriate applications
  • They can write the specification from their perspective, to help the specifiers
  • Avoids the risk of interpretation by many, by carrying it out once
  • There is a risk that this may remain guidance and not instruction
  • This may not be robust enough to help prevent substitution

NGS ROBUST SPECIFICATION 

  • Readymade Specification templates are the ideal solution for specifiers; 
  • adopting elemental assembly approach to specification with assembly and component specifications; 
  • all the reasons for choosing the product are included in the specification to help defend against substitution
  • the format is suitable for editing straight into project specifications.

NGS are used to writing Project Specifications where maximum control over the end result may be required and we are convinced the only way to specify is to be comprehensive and provide all the information needed by all of the users at different stages of the project.

  • To enable competent cost planning
  • To communicate to and coordinate with the project team members and their outputs
  • To minimise the number of questions during Bill of Quantity preparation
  • To coordinate specifications with drawings and bills of quantity
  • To coordinate trade interfaces and building fabric, structure and services interfaces
  • To help manage Value Engineering, Cost Cutting and Specification Substitution
  • To give tenderers confidence to price the project competitively, reducing safety margins
  • To order materials and build from without generating many questions on site

There are three parts to NGS ROBUST SPECIFICATION:

  • NGS ROBUST SPECIFICATION CLAUSES
  • NGS ROBUST SPECIFICATION WORK SECTIONS
  • NGS ROBUST SPECIFICATION RECLAMATION SECTIONS

NGS ROBUST SPECIFICATION CLAUSES include Guidance Notes and:

  • Project application: Reference Drawings, Location, Schedule references
  • Manufacturer's contact details: Telephone, Fax, Email, Website, Contact name, Telephone and email
  • Description of the product and its application
  • Performance clauses
  • Assemblies clauses
  • Component clauses
  • The reasons why you would choose to specify it are included in the specification to help defend against substitution
  • Manufacturing, Refurbishing or Remanufacturing Standards
  • Performance Data
  • 3rd Party Accreditations: BSI Kitemark, BBA Certificates, etc.
  • Green Labels
  • Environmental Credentials
  • Health Credential
  • Safety Issues

NGS ROBUST SPECIFICATION WORK SECTIONS including Guidance Notes and:

  • Reference Documents (standards and Codes, etc.)
  • Performance clauses
  • Compliance clauses (Ska, BREEAM, LEED etc.
  • Product Specification (above)
  • Elemental Assembly, System Assembly or Application build-up clauses
  • Component clauses
  • Approved installers/Applicators (or in separate appendix)
  • Suppliers (or in separate appendix)
  • Sample Requirements
  • Test or approval requirements
  • Commissioning requirements
  • Workmanship
  • Waste issues related to spares and SWMP checklists
  • End of life issues (in Guidance)

NGS ROBUST SPECIFICATION RECLAMATION SECTIONS including Guidance Notes and:

  • Soft strip of surrounding installations clauses
  • Soft strip of reclamation components clauses
  • Segregation of whole module, specials and modified module clauses
  • Segregation of clean from not-clean components clauses
  • Segregation of different orientation prone matrials clauses
  • End of life option clauses
  • Provenance paperwork for audit trails
  • Packaging and protection clauses
  • Handling clauses
  • Reclamation destinations schedules
  • Remanufacturing or refurbishment standards

NGS SERVICES COSTS

  • As a guide, but subject to product or system preview
  • Robust Specification clauses include:
  • analysis of and extraction from all published information
  • discussions with manufacturer, supplier, installer to extract important information
  • development of clauses, incorporating any review feedback
  • ensure clauses work with NBS work section
  • £500+VAT
  • Robust Specification WORK SECTION
  • subject to product or system previe
  • Robust Specification RECLAMATION SECTION
  • subject to product or system preview

© NGS BrianSpecMan aka Brian Murphy
21st February 2013 - 16th September 2014

NGS ROBUST SPECIFICATION
See Also:


NGS JARGON BUSTER


NGS DEFECTS


NGS MANUFACTURER SERVICES


© NGS BrianSpecMan aka Brian Murphy
1st March 2013 -  4th May 2014